Permitted projects must initially submit three (3) 24×36 record drawing prints and one AutoCad DWG2 electronic file. Once the project has been approved and the utility deeds are written, the following must be submitted for City acceptance of all new utility lines:
- Final revised and certified Record Drawing1 in the following three (3) formats:
- One (1) 24×36 printed version
- One (1) Adobe Acrobat PDF format of printed version2
- One (1) AutoCAD DWG format version23
- Form #2: This form must be the original signed by the Developer and include the project name, location, phase and City File Number.
- Form #3: This form is a lien waiver and must be the original signed by the contractor who installed the pipe and include the project name, location, phase and City File Number. This form must be signed and certified by the authorized representative of the utility company.
- An itemized list of materials must also be provided. This list should be on the utility contractor’s company letterhead and include the project name, location, phase and City File Number.
- Sanitary Sewer Acceptance Letter: This letter is only required when there is a sanitary sewer extension constructed that will not be maintained by the City. The owner of the sewer line must provide to the City an acceptance letter from the Utility Service company who will be treating the sewer line. The owner would have received this letter during the project permitting process. This letter should include the project name, location and City File Number.
- Deed to the Property: This is the Title to Real Estate. The deed should include the project name, location, phase and City File Number.
- The Real Estate Division may provide the following documents to be completed, signed and submitted with the application:
- Declaration of Covenant4: The Declaration of Covenant is required for all properties outside the City limits and gives the City permission to annex the property at such time as is deemed necessary or advantageous.
- Partial Mortgage Release4: A Partial Mortgage Release is only required if there is a mortgage on the property being developed. This document releases the portion of land from the lien holder that contains the City’s utility line and corresponding easement. In instances where there is no mortgage on the property, the Owner must return form to the City identifying the project name and address with the notation, “There is no mortgage on this property.”
- Any additional requirements as deemed appropriate by the City of Columbia.
- Completed Record Drawing Checklist: (OPTIONAL) Departmental staff will use this checklist to review all projects. Engineers may find it helpful to use the most up-to-date checklist as they prepare drawings. This checklist may be submitted with the application to help Engineers include all relevant information. It should include the project name, location, phase and City File Number.